Consultants who have worked on PowerPoint 2000 or earlier look for the ‘record macro’ functionality that captures user actions into a macro. This can be played back as many times as needed, making repetitive tasks faster and more accurate. Unfortunately, this feature, though still available in almost all MS Office products is no longer available in PowerPoint versions 2007 and 2010.
If you make full use of PowerPoint features, you will find that you will rarely need to repeat your actions multiple times. Here are a few PowerPoint tips:
If you need to repeat a pattern, like a logo or a sequence number on all slides, create a master slide including the pattern. The master slide can also handle dynamic content like date, time, page number and sequences.
With the format painter, you can copy the format of one object into another. To apply the format repeatedly on multiple objects, double click on the format painter and single click on each object you would like to format.
Apply to all
To repeatedly apply effects like transitions and background images, PowerPoint offers ‘Apply to all’ functionality.
If you must, however perform repeated activities that do not fit into any of the above categories, for instance, make all images of a certain size, you can try writing your own macro code. Macros are written in a scripting language called VBA. Once you have written a few, you should be able to create macros suited to your requirements.
To create macros in PowerPoint, click on the Developer tab on the ribbon.
There is a lot of information available on the internet on VBA programming.
The best place to get support and step-by-step instructions is the MSDN library
Read more Tips on PPT Presentations:
- Fine Tuning a PowerPoint Presentation Takes me Too Much Time. How can I Speed this up?
- Is it Possible to Combine Diagrams Created in Visio with PowerPoint