It is not unusual to get frustrated while trying to fine-tune a PowerPoint presentation. There are many aspects to consider while ensuring that the basic underlying features remain standard through all slides such as font type, font size, headings, spacing, logos (if any) etc.
- First, use a good font, like Arial as opposed to Times New Roman – it’s easier to read on screen and will speed up your fine tuning process. Use fewer types of font all through the PPT to make your own viewing of it easier
- Use colors that are effective. Too much color will distract you while trying to make modifications to your slides
- While fine tuning a PPT, remember that the key to doing it fast is in using shortcuts. Just right click on your mouse to speed up your job. The right click button throws numerous options for formatting and editing and is much faster than going to the tabs on the top of the file and selecting a drop down from there. This is applicable to both content and images depending on where it is clicked on the file
- Drag and drop images instead of going to the insert tab to fine tune graphics. Additionally, use the right click button to align text and graphics. Use the F2 option to move between the text in the text box and the box itself
- Keyboard shortcuts are perhaps the best option to maximize efficiency. Avoid using the drop down menus to make changes to your slides. This actually increases the time you spend tweaking that presentation. There are an array of keyboard shortcuts besides the basic CTRL C (Copy) and CTRL V (Paste)
- The contents of your slides can be viewed and edited faster in the outline option in your file. The changes will be reflected in the actual slide displayed on the right. You can also use slide option next to the outline option on the top left side of the file to move the slides around and arrange them accordingly
Remember to follow these points while fine-tuning your presentation the next time: right click, keyboard shortcuts, drag and drop and outline edit.
Wittten by Kavita Machiah for Chillibreeze
Take a look at “Top Tips on Fine tuning a PowerPoint presentation” in the video below.