Presentation development can be intimidating especially when you don’t have the PowerPoint skills. If you work for a corporate, you have most probably heard this from a customer or your boss:
‘That is a great document! Why don’t you summarize it in a few slides and I’ll take a look at it later!’
‘Oh! You’ve done your research. Nice document, but I wanted a presentation! Can you give it to me by tomorrow morning?’
The problem now is that you are exhausted from researching and preparing the 100-page document, and the only way you can get them to read it is by quickly creating a PowerPoint presentation. A mere copy-pasting exercise into a set of PowerPoint slides will not serve the purpose. Here are some rescue tips:
1. Understand what your audience is looking for
Try and understand what they may be looking for, based on their seniority, their department, and their job responsibilities. Organize the slides according to what they may be interested in. If required, seek professional help, or consider using templates. These days PPT templates are readily available for topics such as sales, marketing, business case presentations.
2. Let your images do the talking
Most people who enjoy researching and creating complete documentation cringe at the thought of having to work with images and illustrations. However, diagrams and images are more powerful than verbose PPT presentations. Illustrate information in a format that is suitable for the corporate presentation, taking care not to overload the graphics with information, but rather to smoothly flow into the information researched. Use color combinations that are visually appealing. If you don’t want to experiment, just get online and buy the shapes, concepts and business concept images that you need on topics such as sales, marketing, and business case presentations. SmartArt, clipart and shapes enhance the visual appeal of the illustrations created.
3. Re-use, re-cycle
You don’t have to worry about being stuck with the images or templates you buy. Make sure you buy editable images because they can be easily altered to suit your next presentation. Templates offer a uniform look and feel and help maintain good presentation flow, and you can reuse them!
So the next time you are in a sticky situation, don’t panic. Impress your boss or client with a quick, creative presentation that perfectly conveys your ideas and thoughts.